Candidate Privacy Notice
Introduction
Bells of Lazonby Limited (“we,” “us,” or “our”) is committed to protecting the privacy and security of your personal data. This Privacy Notice explains how we collect, use, and store your personal data during the recruitment process, in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
2. Data Controller
Bells of Lazonby is the data controller for the purposes of UK GDPR. If you have any questions about this Privacy Notice or how we process your personal data, please contact our HR department: HR Contact: HR@bellsoflazonby.co.uk Address: Bells of Lazonby Limited, Edenholme Bakery, Lazonby, Penrith, Cumbria, CA10 1BG
3. What Personal Data We Collect
During the recruitment process, we may collect and process the following personal data:
4. Why We Process Your Data (Purpose & Legal Basis)
We process your personal data for the following purposes:
| Purpose | Legal Basis under UK GDPR |
|---|---|
| Assessing your suitability for the role and making hiring decisions | Legitimate interests (Article 6(1)(f)) – necessary for recruitment |
| Processing your application and conducting interviews | Legitimate interests (Article 6(1)(f)) – to evaluate your application |
| Conducting pre-employment checks (e.g., right to work verification) | Legal obligation (Article 6(1)(c)) – required by law |
| Preparing an employment contract if you are successful | Contractual necessity (Article 6(1)(b)) – to enter into a contract with you |
- Identification details (e.g., name, address, date of birth)
- Contact details (e.g., phone number, email address)
- Employment history and qualifications (e.g., CV, cover letter, references, education details)
- Right to work information (e.g., passport or visa details)
- Interview and assessment details (e.g., interview notes, test results)
We may receive this data directly from you or through third-party recruitment agencies.
5.Automated decision making
Recruitment decisions are not made solely by automated means and always involve human review.
6. Data Sharing
We do not share your personal data with third parties. Your information is only processed internally by our HR and hiring teams.
7. Data Retention
- If your application is successful, your data will be transferred to your employee records and retained in accordance with our GDPR Privacy Notice.
- If your application is unsuccessful, we will retain your personal data for 6 months after the recruitment process ends, unless you request earlier deletion.
8. Your Data Protection Rights
Under UK GDPR, you have the following rights regarding your personal data:
- Access – Request a copy of your personal data.
- Rectification – Request correction of inaccurate or incomplete data.
- Erasure – Request deletion of your data in certain circumstances.
- Restriction – Request to limit processing of your data.
- Objection – Object to processing based on legitimate interests.
To exercise any of these rights, please contact hr@bellsoflazonby.co.uk.
9. Complaints
If you have concerns about how we process your data, please contact our HR team at hr@bellsoflazonby.co.uk. If you are not satisfied, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO):
Website: www.ico.org.uk
Helpline: 0303 123 1113
Changes to this Privacy Notice
We keep our privacy notice under regular review. This privacy notice was last updated on 26/02/2025.
How to contact us about your personal data or this privacy notice
If you have any questions about this privacy notice or about your personal data, please email us at hr@bellsoflazonby.co.uk.
